Mentoring new whitelist holders

Reviewing/Accepting Applications

Whitelist Mentors will receive access to view posted applications for their respective role. Mentors may only mentor one person at a time, but may encourage others to pick up an application if they see fitting. Mentors are inherently responsible for the actions someone they select takes while in the whitelisted position and the mentoring phase. They potentially risk their own whitelist when choosing someone. See the "Mentoring Phase" for more information.

• It is heavily preferred that older applications are chosen and processed first. Try to avoid focusing on applications you have personal relationships with, though sometimes this is inevitable. We would appreciate it if we are warned beforehand that this may be a possibility to avoid possible conflicts.
• To begin processing an application, first check if the application has the "Checks Passed" tag. If it does not, you can ping Whisper for an expedited review. The application can not be accepted until the post receives "Checks Passed." After checks have been passed, you may then make contact with the person in the post of their application.
  • If issues with toxicity from a member of the community over a mentor's decision arises, the mentor should bring up such in #staff-message.
• You should state that you are willing to mentor them and accept them into the whitelist, along with briefly going over the expectations should they accept. Allow them to either accept or decline the offer. If declined, the application will simply be closed.

Applications may be closed at any time at Host discretion.

Mentoring Phase

It is generally suggested to use the !remindme command in the discord to track time and receive notifications easily.

When accepting an application; the mentor is by extension responsible for the applicant and their actions, reporting their behavior in a round, and status in the relevant channels. This may result in action being taken against the mentors own whitelist status if the new whitelist holder does not meet what is required and expected of the whitelisted position.

This does not mean that mistakes will be punished or result in immediate removal of either party. Mentors and hosts will try to advise on ways to improve or mention issues before taking action based on these standards.

Those in the Mentoring Phase are expected to report their interactions and notable actions in a round, especially if a mentor was not present. This will allow both the mentors and other members of the whitelist to provide advice or assist those less experienced. Do not be afraid to ask any of your peers for guidance or help. Generally, we would rather you ask countless questions than things being left unanswered for the worse.

Within a single private thread accessible by only all mentors and the mentoree:

• At the end of every week, the mentor and mentored should review any recent issues or anything needing guidance if it has not already been discussed during the week (Or, simply express nothing needs discussed). This is to ensure consistent growth and addressing issues as they arrive.
• After a full month of no external guidance being required, the mentoring phase will conclude. No longer requiring the Mentored to post round overviews and allowing the Mentor to 'pick up' another application.
• Once the mentor phase concludes; the Mentored is solely responsible for their actions and is expected to be fully settled into the whitelist, its expectations, and be able to handle a majority of issues and scenarios by themselves. Despite the mentor phase concluding, all members of the whitelist should ask for guidance, ask questions, etc. as required. We are here to support one another.

After around six months, mentors may also consider someone to become a mentor, or 'pass' on them for another three months to allow them more time.

If a mentor no longer believes their chosen mentoree is capable of meeting the expectations and requirements of the whitelist, thus meaning they should be removed, they should speak with Whisper directly about the matter citing clearly and concisely instances or issues. This should be handled through #staff-message.